Privacy policy
Last updated 6 November 2026
Our Scrapbook is a scrapbook app for families who home educate. Parents use it to keep photos and notes of what their children did, and to print pages. This policy explains what we keep, where, who can see it, and how to delete it. We've written it to be read, not skimmed past.
Who we are
Our Scrapbook is made by Knowcode Solutions Ltd ("we"), which is the data controller for the information below. Contact us at mostafa.knowcode.solutions@gmail.com about anything in this policy.
The short version
- Your pages and photos are private to your family. Only people you invite can see them. We never sell them, share them for advertising, or use them to train AI.
- You can use the app without an account; then everything stays on your device and we receive nothing.
- If you sign in, your pages and photos are stored in the EU (Ireland) so they can be kept safe and shared with your family.
- There are no adverts and no tracking analytics.
- You can save a full copy of your pages at any time, and delete your account and everything with it from inside the app.
Children
The app is for parents and carers. Children don't have accounts and aren't asked for any information. Photos and notes about children are added by their parent, who decides what to keep and who to share it with. Face covers let you hide a face (for example, another family's child) on everything you print or share; the original photo stays private to your family so the cover can be removed later.
What we keep, and why
| Information | Why |
|---|---|
| Your email address (if you sign in) | To sign you in with a one-time code, to let family members invite you, and to reply if you contact us. |
| Your pages: photos, captions, titles, notes, dates, themes, activities and face covers | To show, sync and print your scrapbook. Photos are resized on your device before upload. |
| Who is in your family, and email addresses you invite | So the right people can see your family's pages. |
| Crash reports from the phone apps | To find and fix bugs. They contain technical details about the crash and device (model, system version, app version), never your photos or notes. |
| Basic web server logs (IP address, browser) when you use the website | Kept by our hosting provider for security and to keep the service running. |
Under UK GDPR, we use your information because it's needed to provide the app you asked for (contract), and for crash reports and server logs because we have a legitimate interest in keeping the app working and secure.
Where it's stored and who processes it
- Supabase stores accounts, pages and photos for signed-in families, in the EU (Ireland), and sends sign-in emails.
- Google Firebase hosts the website and collects crash reports from the phone apps (Crashlytics).
- Apple and Google distribute the apps and, if you subscribe, handle payment. We don't see your card details.
These providers only process data on our instructions. Some of them are based in the US; where data leaves the UK or EU it's protected by the UK's international data transfer safeguards.
Who can see your pages
Only signed-in members of your family. Each family's data is separated in the database, and photos are stored privately. Nobody else can browse them. We only look at your data if you ask us to help with a problem, or if the law requires it.
How long we keep it
- Pages and photos are kept until you delete them or your account.
- Pages you delete stay in "Recently deleted" for 30 days so they can be brought back.
- When you delete your account, your sign-in and family membership are removed straight away. If you were the last member of your family, the family's pages and photos are deleted from our servers too; if not, they stay for the other members.
- Crash reports are kept for up to 90 days.
Your rights
You can ask to see, correct, export or delete the information we hold about you, or object to how we use it. Most of this you can do yourself in the app:
- Export: Settings → Save a backup saves every page and photo in one file.
- Delete: Settings → Family → Delete my account. More about deleting your data.
For anything else, email us and we'll reply within a month. If you're not happy with how we've handled your information, you can complain to the Information Commissioner's Office (ico.org.uk).
Changes
If we change this policy in a way that matters, we'll say so in the app before it takes effect.